A good event feels effortless because the decisions were made in the right order. This four-week plan keeps the budget visible and gives every supplier one clear brief.
Four weeks out: set the shape
- Confirm the date, guest range, suburb and all-in budget.
- Book the venue and the suppliers with the least flexible calendars.
- Record accessibility, dietary and age-specific needs in the written brief.
Two weeks out: remove ambiguity
- Confirm inclusions, arrival windows, setup access and the named contact.
- Check each supplier has the information and evidence relevant to their service.
- Keep changes and agreed prices with the order rather than across private messages.
Forty-eight hours out
Send one final run sheet, verify guest numbers and dietary details, and assign one person to receive suppliers. DadsOrder keeps the brief, offers and order updates together so both sides are working from the same record.